Whether you’re organising it yourself, using a travel agent or deferring to the experts, there are some things to consider when planning a group trip.
First, says DreamTrips you need to determine if you’re taking a self-catering or all-inclusive package? Self-catering may initially seem the less expensive option, but the costs can escalate when you add food, drinks and entertainment into the mix. An all-inclusive package makes it easier to work with a budget and to split the expenses among your travelling companions.
- Share the tasks
If you have decided on a package that isn’t all-inclusive, divide the responsibility for the entertainment and meals (planning and preparation) among your companions. Plan easy snacks and meals where everyone can put their own meal together (burgers, tacos or a simple braai).
- Plan for everyone
Activities are great, but make sure there is something for everyone. The men might be looking forward to a weekend of golf or fly-fishing, but what are the women and children going to do when the guys don their waders or polish their clubs? Are there playgrounds, walking trails, a health spa, shops, etc.?
- Remember the little ones
Children will need safe entertainment in the form of protected swimming pools and play areas or game rooms. Take some DVD’s and board games along for the children for when the adults are talking, or to play together. Discuss these activities with your group and make sure that there really is something for everyone.
- Itineraries are useful
Put an itinerary together beforehand, so everyone knows where the meeting points are and the times that they need to be there.
- Enjoy downtime
Don’t try to cram too much into one day – remember, you’re on vacation! People may want some downtime or alone time, while other activities take longer than planned when you’re with a larger group.
- Be fit to travel
Find a travel doctor in your area and ensure that everyone has the necessary vaccines before travelling. For more information on the vaccinations you need for holiday destinations, visit Travel Safe Clinic.
- Communication is key
You don’t truly know someone until you have travelled together. Avoid any misunderstandings that could ruin your holiday; encourage open communication and an understanding that this is everyone’s holiday and everyone is entitled to enjoyment. If someone decides to relax at the house or hotel instead of participating in an activity, it’s ok!
Source: World Ventures. Images: BM Studios & Photography